Process Diagram

sequenceDiagram
actor ERP_User as Business User
participant ERP_System as ERP/P2P System
participant ERP_Middleware as ERP Middleware
participant Fairmarkit_API as Fairmarkit Public API
participant Fairmarkit_APP as Fairmarkit System

rect rgb(125,125,125,.2)
note over ERP_User,Fairmarkit_APP: PR Intercept (RFQ Creation)
ERP_User->>ERP_System: Create new PR
note right of ERP_User: The user creates a new PR through the UI/Form in ERP.
ERP_System-->>ERP_System: Store new PR locally and initiate approvals
note over ERP_System: The system stores the new PR, triggers automated approvals, and selects a sourcing flow.
ERP_System ->> ERP_Middleware : Notify that PR is ready to be sourced via FM
ERP_Middleware-->>ERP_Middleware: Prepare for FM integration
note over ERP_Middleware: The middleware loads required Fairmarkit (FM) UUIDs and builds the FM payload.
ERP_Middleware ->> Fairmarkit_API : POST /self-service/api/v3/rfq/
Fairmarkit_API ->> Fairmarkit_APP : Create RFQ through internal API
note over Fairmarkit_APP: Validate data and create a new RFQ in FM's database.
Fairmarkit_APP -->> Fairmarkit_API : Response with the payload of a newly Created RFQ
Fairmarkit_API -->> ERP_Middleware: JSON response with RFQ payload
ERP_Middleware-->>ERP_Middleware: Process and log the data (optional)
note over ERP_Middleware: The middleware parses the payload, logs the data, and shares the RFQ status update.
ERP_Middleware ->> ERP_System: Optional - update PR
Fairmarkit_APP-->>Fairmarkit_APP: -
note over Fairmarkit_APP: Fairmarkit Recommends the Suppliers.
end

Process Flow

1. The User creates a new Purchase Request (PR) through the UI/Form in ERP.
2. The ERP System stores the new PR locally and initiates automated approvals.
3. The ERP System notifies the ERP Middleware that the PR is ready to be sourced via Fairmarkit.
4. The ERP Middleware prepares for Fairmarkit integration by loading required Fairmarkit (FM) UUIDs and building the FM payload.
5. The ERP Middleware sends a POST /api/v3/rfq/ request to the Fairmarkit API with the RFQ payload.
6. The Fairmarkit App validates the data and creates a new Request (RFQ) in its database.
7. The Fairmarkit App sends a response back to the middleware with the payload of the newly created RFQ.
8. The ERP Middleware processes the RFQ payload, logs the data, and shares the RFQ status update.