Process Diagram

sequenceDiagram
actor ERP_User as Business User
participant ERP_System as ERP/P2P System
participant ERP_Middleware as ERP Middleware
participant Fairmarkit_API as Fairmarkit Public API
participant Fairmarkit_APP as Fairmarkit System

rect rgb(125,125,125,.2)
  note over ERP_User,Fairmarkit_APP: RFQ Review and Publish
    note right of ERP_User: User reviews the RFQ, validates recommended suppliers,<br>applies changes, and publishes it
    ERP_User->>Fairmarkit_APP: -
    Fairmarkit_APP-->>Fairmarkit_APP: -
    note over Fairmarkit_APP: Application updates RFQ status, sends supplier invitations via email<br>and triggers a webhook notification.
    Fairmarkit_APP ->> Fairmarkit_API: **WEBHOOK** event **RFQ_OPEN**
    Fairmarkit_API ->> ERP_Middleware: **WEBHOOK** event **RFQ_OPEN**
    ERP_Middleware-->>ERP_Middleware: -
    note over ERP_Middleware: Middleware (optional): parses the payload,<br>logs the data, and updates the RFQ status change information.
    ERP_Middleware ->> ERP_System: Optional: Update PR
end
    rect rgb(125,125,125,.2)
  note over ERP_User,Fairmarkit_APP: Receiving the Bids (Quotations)
    note right of ERP_User: Optional: User checks the RFQ status on the FM App UI 
    ERP_User->>Fairmarkit_APP: -
    Fairmarkit_APP-->>Fairmarkit_APP: -
    note over Fairmarkit_APP: Application: receives bids from suppliers, displays quotations<br>to the buyer in the FM UI, and sends a webhook notification.
    Fairmarkit_APP ->> Fairmarkit_API: **WEBHOOK** event **BID_SUBMITTED**
    Fairmarkit_API ->> ERP_Middleware: **WEBHOOK** event **BID_SUBMITTED**
    ERP_Middleware-->>ERP_Middleware: -
    note over ERP_Middleware:  Middleware (optional): parses the payload,<br>logs the data,and updates info about the new bid<br>(e.g. comment on the PR or new PR Line create) 
    ERP_Middleware ->> ERP_System: Optional: Update PR
    note right of ERP_User: Optional: User chats with the supplier via FM Messaging 
    ERP_User->>Fairmarkit_APP: -
end
rect rgb(125,125,125,.2)
  note over ERP_User,Fairmarkit_APP: Closing the RFQ
    Fairmarkit_APP-->>Fairmarkit_APP: -
    note over Fairmarkit_APP: Application closes RFQ by automation (e.g. 3 days after start)
    note right of ERP_User: Alternatively: User Can close RFQ manually 
    ERP_User ->> Fairmarkit_APP: Close RFQ
    Fairmarkit_APP->>Fairmarkit_APP: -
    note over Fairmarkit_APP: Application updates RFQ status,<br>and triggers a webhook notification.
    Fairmarkit_APP ->> Fairmarkit_API: **WEBHOOK** event **RFQ_CLOSED**
    Fairmarkit_API ->> ERP_Middleware: **WEBHOOK** event **RFQ_CLOSED**
    ERP_Middleware-->>ERP_Middleware: -
    note over ERP_Middleware: Middleware (optional): parses the payload,<br>logs the data, and updates the RFQ status change information.
    ERP_Middleware ->> ERP_System: Optional: Update PR
end

Process Flow

1. User reviews the draft RFQ, validates recommended suppliers, applies changes, and publishes it.
2. Fairmarkit App updates RFQ status, sends supplier invitations via email and triggers a webhook notification RFQ_OPEN
3. Fairmarkit App receives bids from suppliers and displays quotations to the buyer in the FM UI. On each recieved bid Fairmarkit App sends a webhook notification BID_SUBMITTED:
4. Fairmarkit App closes RFQ by automation (e.g., 3 days after start), alternatively, User can close RFQ manually.
5. Fairmarkit App updates RFQ status and triggers a webhook notification RFQ_CLOSED